Description
Job Summary
The role supports the Office Manager in overseeing daily non-clinical operations and ensuring smooth organizational workflows. Responsibilities include managing scheduling, payroll coordination, staffing support, regulatory compliance, budgeting, inventory management, environmental operations, and administrative support functions. The position also assists with onboarding, employee relations, reporting, and coordination with HR, Payroll, Finance, and other departments to maintain efficient operations and a positive customer service experience.
Essential Duties & Responsibilities
Support the Office Manager in supervising non-clinical and administrative operations.
Coordinate staffing schedules, shift coverage, payroll processing, and vacation tracking.
Maintain employee records and ensure compliance with organizational and regulatory requirements.
Conduct audits and track staff certifications, licenses, training, and performance evaluations.
Assist with onboarding, transfers, terminations, and disciplinary processes.
Prepare financial and operational reports, analyze budget data, and track staffing costs.
Manage inventory levels, environmental standards, equipment issues, and workplace organization.
Coordinate meetings, maintain documentation, and provide administrative support to leadership.
Serve as a liaison between departments including HR, Payroll, and IT support teams.
Supervise clerical staff and assist with hiring, evaluations, and daily workflow oversight.
Support process improvements, reporting accuracy, and operational efficiency initiatives.
Requirements
Minimum Requirements / Skills
High School Diploma or GED required.
Experience in administrative, healthcare, business, finance, accounting, or operations-related environments preferred.
Strong organizational, multitasking, and time management skills.
Customer service-oriented with strong communication abilities.
Experience with payroll, staffing coordination, budgeting, and reporting preferred.
Proficiency in Microsoft Office applications including Excel, Word, and PowerPoint.
Ability to learn and operate scheduling, HR, payroll, and financial systems.
Ability to work independently and manage multiple priorities effectively.
Strong problem-solving and administrative coordination skills.
