Description

Job Summary:

Reporting to the Senior Director of Communications within Getty's Communications and Community Engagement department, the Project Manager Specialist, Olympic and Paralympic Initiatives, manages complex, cross-functional projects supporting Getty’s planning and activities related to the 2028 Olympic and Paralympic Games, bringing together work across arts and culture, sports, and global engagement.

Working with the Senior Director, who leads Getty’s Olympic and Paralympic planning efforts, this position manages a portfolio of complex, cross-functional initiatives across Getty and with external organizations and partners. The Project Manager Specialist translates institutional priorities and opportunities into integrated project plans, aligns timelines and resources, manages dependencies and risks, and drives initiatives from planning through execution. The position leads project coordination with external partners and Getty teams, establishing plans, responsibilities, milestones, approvals, and deliverables to ensure collaborative initiatives advance effectively.

The Project Manager Specialist also coordinates Communications and Community Engagement activities supporting these initiatives, ensuring communications efforts are effectively planned and integrated with broader institutional projects and external partnerships.

This is a three-year limited term position.

Major Job Responsibilities:

• Manages and directs complex, cross-functional projects and initiatives related to Getty’s planning for the 2028 Olympic and Paralympic Games
• Translates institutional priorities and external opportunities into integrated project plans, schedules, budgets, resource requirements, milestones, and deliverables
• Leads cross-functional project coordination across Getty departments and programs, aligning priorities, identifying dependencies and risks, monitoring progress, and ensuring effective follow-through
• Evaluates incoming requests and opportunities in collaboration with the Senior Director and relevant teams, clarifying requirements, assessing implications, and recommending priorities and next steps
• Manages project coordination and collaborative initiatives with external organizations and partners, aligning activities, responsibilities, timelines, approvals, and deliverables with Getty teams and institutional priorities
• Coordinates Communications and Community Engagement activities in support of Olympic and Paralympic initiatives, integrating communications plans and deliverables with broader institutional projects and external partnerships
• Facilitates internal and external project meetings; documents decisions and changes to project plans; tracks responsibilities, deadlines, budgets, risks, and deliverables; and resolves or escalates issues as appropriate
• Prepares project updates, reports, and briefing materials for senior leadership and key stakeholders, and coordinates consultants, vendors, contracts, and other project resources as needed

Requirements

Qualifications:

• Bachelor’s degree
• 8–10 years of project/process management and relevant subject-area experience, preferably in the arts and culture, sports, nonprofit, or similarly complex sectors
• Demonstrated experience managing highly complex, cross-functional projects involving multiple teams, stakeholders, timelines, resources, and organizational priorities
• Demonstrated experience managing projects and collaborative relationships involving external organizations, partners, and stakeholders
• Experience leading large-scale, high-profile, or institution-wide initiatives and external partnerships preferred
• Project management certification or formal project management training preferred

Knowledge, Skills, and Abilities:

• Knowledge of project management theories and practices applicable to complex, cross-functional projects
• Demonstrated ability to manage multiple projects, partnerships, requests, and priorities concurrently and meet deadlines
• Strong ability to develop and manage integrated project plans, schedules, budgets, milestones, dependencies, and deliverables
• Ability to coordinate cross-functional teams, assess competing priorities, and advance work where there is no direct reporting relationship
• Strong relationship-management, facilitation, negotiation, and consensus-building skills with internal and external stakeholders
• Ability to anticipate and identify project risks and issues, develop solutions, and appropriately escalate matters requiring leadership attention
• Excellent written, verbal, and presentation skills, including the ability to synthesize complex information for a variety of audiences
• Tact, diplomacy, discretion, and sound judgment, with the ability to exercise initiative while maintaining close alignment with the Senior Director
• Highly organized and detail-oriented, with the ability to balance strategic priorities with day-to-day project execution
• Proficiency with project management and collaboration software and tools
• Understanding of and interest in the connections between arts and culture, sports, and large-scale global events