Description
Under the direction of the Cooperative Purchasing Program Director, the Cooperative Purchasing Program Coordinator coordinates the bid and administration of the cooperative purchasing contracts. The Cooperative Purchasing Program Coordinator performs administrative and operations duties and tasks specific to the position.
An important and essential job function is living the FSA's values – integrity, collaboration, and accountability. Integrity is the foundation on which our team builds relationships and trust. Collaboration strengthens our team by relying on each individual’s unique strengths and contributions to advance our mission. When we commit to the mission and hold ourselves accountable, each member of the team shines and enhances our success as a team. We practice these values in our interactions with each other, sheriffs, sheriff’s office personnel, the members of our organization, and the citizens and visitors we serve.
Position Duties/Responsibilities:
- Implements bid calendars and procurement activities in coordination with program leadership and the bid calendar, ensuring timely and accurate implementation.
- Maintains current knowledge of contract items, vendors, and contractual obligations to support accurate communication and ensure compliance with contract terms.
- Serves as the primary point of contact for vendors, bidders, purchasers, and partner agencies; addresses inquiries and resolves issues, escalating as necessary to ensure timely resolution.
- Supports planning and execution of major program events, including the Executive Leadership and Fleet Exposition Conference.
- Fosters relationships through professional communication with bidders, vendors, manufacturers, and purchasers.
- Oversees the program email inbox.
- Maintains and updates program databases; prepares reports and analyzes data to support compliance tracking and informed decision-making.
- Identifies training needs and assists in developing and delivering vendor and purchaser training sessions.
- Reconciles vendor-submitted purchase orders and quarterly reports to verify data accuracy and ensure administrative fee payments comply with contract terms and conditions.
- Supports the operations of the Federal 1122 Program by assisting eligible agencies to enroll in the program, completing purchases as requested, and filing annual reports required under the program.
- Supports program committees, advisory groups, and strategic initiatives by coordinating meetings, facilitating communications, tracking action items, and assisting with special projects as assigned.
- Identifies opportunities for process improvement within Program operations.
- Assist with drafting Program communications for internal and external stakeholders.
- Conducts surveys to improve user experience and service.
- Coordinates updates to program content on the website.
- Performs other duties as assigned.
Position Remuneration
- Salary range starting at $62k.
- Health, Vision, and Dental insurance coverage at no cost to the employee.
- 403b retirement plan with employer match options.
- College tuition reimbursement, skills and staff development available.
Employer Snapshot
The mission of the Florida Sheriffs Association as a self-sustaining, charitable organization is to foster the effectiveness of the Office of Sheriff through leadership, education and training, innovative practices and legislative initiatives.
The day-to-day business of the Florida Sheriffs Association is directed by a strategic plan created and approved by the sheriffs of Florida. The plan contains three major goals:
- To advocate for, support, and amplify the collective leadership and recognition of Florida’s Sheriffs as trusted subject matter experts.
- To promote the safety of Florida communities by supporting the success and effectiveness of individual Sheriff’s Offices.
- To ensure responsible stewardship of people, funding, and internal processes that support the effectiveness of the Florida Sheriffs Association.
If you wish to apply, please send your resume and any supporting documentation to: jobopportunity@flsheriffs.org.
Requirements
Position Qualifications
- Associate degree with a minimum of five years’ experience in accounting, purchasing, or related function; or Bachelor’s degree from an accredited college or university in business, accounting, or a related course of study with one year of experience.
- Obtain and maintain the necessary training and credentials for the Federal 1122 Program within the State of Florida.
Position Skills
- Knowledge of Microsoft Office Suite, with intermediate skills in using Excel.
- Knowledge of procurement processes, statutes, and procedures.
- Knowledge of items on the FSA contracts.
- Familiarity with contract language and terminology.
- Familiarity with managing high file volumes.
- Ability to perform desktop publishing.
- Ability to perform value analysis and track price trends.
- Ability to prepare and analyze reports.
- Ability to organize, prioritize, and manage several tasks.
- Ability to conduct research and create presentations.
- Ability to guide and instruct others and manage projects.
