Description

Job Summary

The Academy Year Student Operations Coordinator supports the daily operation and student experience of the Academy Year by managing front desk operations, student supervision, meal coordination, attendance, inventory, and administrative support functions. This role serves as a welcoming and consistent presence for students, families, staff, and visitors while helping ensure the school day runs smoothly.

The ideal candidate is highly organized, enjoys working with adolescents, and thrives in a fast-paced school environment where flexibility and relationship building are essential.

Responsibilities

• Support student arrival and morning supervision
• Coordinate breakfast, snack, and lunch setup, service, cleanup, and restocking
• Supervise students during meals and other assigned times throughout the school day
• Provide front desk coverage and serve as a primary point of contact for students, families, visitors, and staff
• Greet visitors, answer phones, monitor building entry, and receive deliveries
• Manage and maintain accurate student attendance records
• Monitor inventory and maintain organization of school and office supplies
• Collect supply orders and restock materials as needed
• Provide Academy Year administrative support, including scheduling, data entry, documentation, and communications
• Support Academy Year projects and day-to-day operations
• Assist with student and family communication efforts
• Serve as an advisor to Academy Year students as assigned
• Support field trips, school events, co-curricular programming, and other student activities as needed
• Maintain confidentiality and demonstrate professionalism in all interactions
• Demonstrate timeliness, dependability, and strong organizational practices
• Build positive relationships with students and contribute to a welcoming school culture
• Perform additional responsibilities and school support duties as assigned

Employee Benefits

• Generous paid time off
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with employer match after the first year
• Health Savings Account or Health Reimbursement
• Flexible Spending Account (Health and Dependent Care)
• Supplemental Medical Insurance (Accident and Hospital Confinement)
• Legal Plan
• Convenient location with parking and access to public transportation

Requirements

Qualifications

• Minimum two years of experience working with youth, schools, or educational settings preferred
• A valid driver’s license
• Strong organizational and communication skills
• Customer service mindset and ability to work collaboratively
• Experience with Google Workspace and Microsoft Office
• Experience with Blackbaud or student information systems preferred
• Ability to multitask and manage competing priorities
• Demonstrated commitment to Beacon Academy’s mission and educational equity work
• Must be ServeSafe certified or willing to obtain certification upon hire
• Bilingual candidates a plus

Physical Demands

This position works in our school office environment and requires:

• The ability to guide visitors to Academy rooms.
• The ability to work using a computer intermittently.
• The ability to become ServeSafe certified and follow its protocols for serving and organizing student meals.

To Apply
Please send a cover letter and resume to jobs@beaconacademy.org with the subject line “StudentOperationsCoordinator_BA.”

Beacon Academy welcomes a diverse candidate pool because we believe a diversity of voices leads to better outcomes for everyone.

Beacon Academy is an Equal Opportunity Employer.