Description

Project Administrator skilled in budget tracking, cost control, and financial coordination. Your new company
Hays are proud to be partnering with a leading Australian-owned defenceTechnology organisation that specialises in the design, integration, andsupport of advanced electronic, software - intensive, and deployable systems. With a strong track record supporting critical programs, this organisation specialises in the design, integration and delivery of sophisticated systems across multiple domains.

Your new role
An exciting opportunity is available for an experienced Project Administrator to join a growing organisation delivering complex programs within the Defence sector.This role is suited to a highly capable administrator who thrives in structured, fast-paced project environments and enjoys working across multiple stakeholders to support successful project delivery.
Your new role
In this role, you will provide high-level project administration and coordination support, including:

• Maintaining project schedules, budgets, tracking tools, and reporting documentation
• Managing project documentation and document control processes (including formatting, tracking, and archiving)
• Supporting procurement activities, including sourcing quotes and raising purchase orders
• Coordinating supplier risk management activities such as profiling and evaluations
• Managing project assets within ERP systems, including export-controlled items
• Ensuring compliance with IP and Export Control requirements across project documentation
• Producing key project deliverables including reports, plans, and documentation
• Liaising with customers, suppliers, and subcontractors as required
• Identifying process improvements and streamlining administrative workflows

You will also support broader project operations through:

• Maintaining data in systems such as SharePoint, Jira, and other project tools
• Coordinating meetings, agendas, and minutes
• Assisting with finance administration (e.g. reconciliation support)
• Supporting onboarding and induction processes

What you'll need to succeed

Strong experience in project administration within complex or technical environments

Strong capability managing project budgets, cost tracking, and financial reporting

Confidence supporting financial processes including purchase orders, invoice tracking, and reconciliation activities

High level understanding of project cost control, forecasting, and commercial awareness

A high-level understanding of the project lifecycle and project delivery frameworks

Advanced proficiency across Microsoft Office (Excel, Word, PowerPoint, Project, SharePoint)

Excellent organisational skills with the ability to manage competing priorities

Strong attention to detail and accuracy

Highly developed written and verbal communication skills

Minimum 5 years' experience in project administration, or 3+ years with relevant business qualifications

Experience working within engineering, technical, or Defence projects highly regarded

Ability to work in a structured, compliance-driven environment

Security Requirement:

• Must hold, or be eligible to obtain, an Australian Defence Security Clearance (NV1 or baseline clearance)

What you'll get in return

• Work on impactful projects within the Defence industry
• Join a professional, collaborative team environment
• Opportunity to contribute at a senior level and mentor junior administrators
• Exposure to complex, high-value programs with strong career growth potential

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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