Description
Position Summary
HBW Resources is seeking a reliable, organized, and proactive Part-Time Office Administrator to support the day-to-day operations of our office. This role is ideal for someone who enjoys wearing multiple hats and helping keep an organization running smoothly.
Responsibilities include invoicing support and member data administration, vendor communication, office coordination and maintenance, administrative assistance, and handling miscellaneous operational tasks as needed.
The ideal candidate is detail-oriented, resourceful, professional, and comfortable managing a variety of responsibilities in a fast-paced environment.
Key Responsibilities
Invoicing & Financial Support
Prepare, send, and track invoices across multiple organizations
Monitor outstanding invoices and follow up on payment status
Assist with accounts payable and receivable tasks
Organize receipts, expense records, and supporting documentation
Support bookkeeping and finance-related administrative tasks as assigned
Operations & Administration Tasks
Handle operational “odd jobs” and special projects as needed
Coordinate errands, office purchases, and vendor relationships
Assist with onboarding logistics and employee support tasks
Support company events, meetings, and internal coordination efforts
Coordinate office maintenance, repairs, and service requests with vendors
Maintain office organization, supplies, and common areas
Answer phones as needed, manage incoming mail/packages, and assist with correspondence
Schedule meetings, appointments, and assist with calendar coordination
Maintain filing systems and organizational records
Requirements
Qualifications
Previous administrative, office management, or coordinator experience preferred
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Experience with member databases, invoicing or bookkeeping software is a plus
Ability to work independently and prioritize tasks effectively
Professional, dependable, and service-oriented attitude
Preferred Traits
Resourceful problem-solver
High attention to detail
Comfortable handling a variety of responsibilities
Positive and team-oriented mindset
Able to maintain confidentiality and professionalism
