Description

JOB TITLE: Office Adminstrator

JOB TYPE: FLSA Non-Exempt

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Serve as primary front desk contact: greet guests and answer main phone line.
• Provide backup support to Claims Processor and Business Insurance (BI) Processor.
• Scan, index, and sort mail; process checks for Accounting; scan carrier mail into ImageRight.
• Retrieve carrier documents and Motor Vehicle Reports from websites as needed.
• Coordinate technology requests for client meetings.
• Track client leads from business development specialists.
• Distribute time-sensitive communications to appropriate service teams.
• Organize and track sponsorship opportunities.
• Manage executive communications: take calls, respond to emails, interface with clients; monitor General Mailbox and executive voicemails.
  • Serve as backup for the Certificates Mailbox.
• Reserve conference rooms and schedule meetings, appointments, and travel itineraries.
• Prepare internal and external corporate documents for team members and industry partners.
• Maintain organized paper and electronic filing systems.
• Uphold strict confidentiality standards.
• Submit building maintenance requests.
• Arrange catering for internal meetings.
• Coordinate office activities to ensure efficiency and compliance with company policies.
• Plan and coordinate offsite corporate events, such as golf tournaments and staff appreciation events.
• Provide exceptional customer service and assist colleagues and clients as needed.
• Perform additional duties as assigned, including:
  • FedEx mail pickup and delivery.
  • Printing, folding, stuffing, and mailing bulk certificates of insurance.
  • Printing, cutting, and stuffing Auto ID cards.
  • Other clerical tasks as required.

REQUIREMENTS:

• Highly organized and able to work independently.
• Detail-oriented and efficient.
• Flexible with a positive attitude.
• Able to manage multiple projects and priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient in Word, Excel, and PowerPoint.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: http://marshmma.com/careers .