Description

Posting Details

Posting Number

S15329P

Working Title

Events and Training Coordinator

Department

Grady-New Media Institute

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday 8:00 AM - 5:00 PM

Advertised Salary

Commensurate with experience

Posting Date

06/18/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

07/06/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Event Planner I

FLSA

Exempt

FTE

.75

Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications

Position Summary

The Events and Training Coordinator within the New Media Institute provides direct oversight to NMIXpo, Small Talk 101, and TEDxUGA-three of the Institute's hallmark events - as well as NMIXed-the Institute's executive education program. This position is responsible for leading and coordinating the efforts of New Media Institute faculty and staff, the New Media Advisory Council, the TEDxUGA Steering Committee, the TEDxUGA Class, and NMIXed campus and corporate clients. Oversight includes comprehensive planning, promotion and communication strategies, fiscal management, stakeholder coordination, and operational execution. In addition, the Coordinator manages donor and sponsor engagement, coordinates speaker logistics, and promotes program visibility, playing a key role in supporting the mission and daily operations of the New Media Institute.

Knowledge, Skills, Abilities and/or Competencies

• Demonstrated ability to plan and execute complex events and programs, including coordination of logistics, schedules, and on-site operations.
• Strong skill in managing multiple stakeholders, including faculty, students, advisory groups, corporate partners, and external clients.
• Ability to coordinate professional development or training initiatives, including facilitator support and participant engagement.
• Knowledge of basic financial and administrative processes, including budget tracking, purchasing, and compliance with policies.
• Effective communication and organizational skills, with the ability to manage multiple priorities, solve problems in real time, and support marketing and outreach efforts.

Physical Demands

• Ability to stand and walk for extended periods during event setup, execution, and breakdown.
• Ability to lift and carry materials and equipment weighing up to 25 pounds.
• Manual dexterity and visual acuity for working on computers, setting up event materials, and handling logistics.
• Occasional bending, stooping, reaching, and climbing ladders or stairs during event preparation.
• Ability to drive or travel between on-campus and off-site event locations as needed.
• Flexibility to work evenings and weekends during major events.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Event Planning and Execution - 20%

• Coordinate all aspects of NMIXpo, Small Talk 101, TEDxUGA, and other institute events, including planning, logistics, execution, and post-event assessment.
• Manage visitor and speaker schedules and associated travel arrangements.
• Ensure smooth on-site operations during events and address any real-time issues.

Percentage of time

20

Duties/Responsibilities

NMIXed Planning and Execution - 20%

• Coordinate all aspects of the NMIXed program including planning, logistics, execution, and post-event assessment.
• Manage facilitator scheduling and preparation.
• Manage client and registrant enrollment and relationships.
• Ensure smooth on-site operations during sessions and address any real-time issues.

Percentage of time

20

Duties/Responsibilities

Financial and Administrative Operations - 15%

• Manage state and foundation accounts for the New Media Institute and TEDxUGA.
• Assist with purchasing, reimbursements, and monthly financial tracking and reporting.
• Ensure compliance with university policies and procedures.

Percentage of time

15

Duties/Responsibilities

Donor and Sponsor Support - 15%

• Support recruitment, stewardship, and recognition efforts for NMIXpo and TEDxUGA donors and sponsors.
• Maintain donor records and coordinate with development staff as needed.

Percentage of time

15

Duties/Responsibilities

Marketing and Promotion - 15%

• Promote the NMI and TEDxUGA through various channels to enhance brand visibility and increase attendance.
• Assist in creating marketing materials, event graphics, and digital communications.

Percentage of time

15

Duties/Responsibilities

Stakeholder Engagement and General Support - 15%

• Serve as liaison to students, faculty, staff, alumni, donors, registrants, industry contacts and clients, and campus partners.
• Provide oversight to student workers and Graduate Assistants.
• Perform other duties as assigned by the director.

Percentage of time

15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Megan Ward

Recruitment Contact Email

m.ward@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents