Description

Posting Details

Posting Number

S15432P

Working Title

Event Coordinator

Department

Ecology-Odum School of Ecology

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

M-F, 8 AM - 5 PM, some after hour work may be needed due to event schedule

Advertised Salary

Commensurate with Experience

Posting Date

07/14/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

08/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Event Planner III

FLSA

Exempt

FTE

1.0

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications

Position Summary

The Event Coordinator provides leadership and strategic oversight for the planning and execution of academic and institutional events at the Odum School of Ecology. This position is responsible for managing a comprehensive portfolio of events-including, the Signature Lecture Series and high-profile school events-while ensuring alignment with the School's mission and strategic priorities. The role requires advanced event management expertise, financial oversight, stakeholder engagement, and the ability to lead complex, high-visibility initiatives.

Knowledge, Skills, Abilities and/or Competencies

• Strong organizational skills and ability to multi-task and prioritize
• Positive attitude and ability to be self-motivated
• Strong written and verbal communication and interpersonal skills
• Ability to collaborate well with internal and external clients
• Problem-solving skills
• Self-managed, adaptable, and flexible

Physical Demands

• Lift and/or move up to 25-30 pounds
• Walk, stand, stoop, lift, kneel
• In state travel may be required
• Setup displays and decorations

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Event Planning and Program Management for Odum

• Lead planning and execution of academic and institutional events including, distinguished speaker series, workshops, symposia and social events
• Align event strategies with leadership priorities, visibility goals, and external engagement initiatives
• Develop and implement long-term event planning processes and standards
• Coordinate across departments and maintain the school-wide events calendar
• Provide guidance on even design, format, and audience engagement
• Oversee event logistics, including venues, scheduling, AV, catering, travel, registration, and materials
• Ensure consistency, quality, and compliance with institutional standards
• Serve as on-site contact for high-profile events, managing execution and resolving issues in real time
• Establish and maintain standard operating procedures for event planning and execution

Percentage of time

30

Duties/Responsibilities

Event Planning and Program Management for River Basin Center

• Coordinate logistics, including, venues, registration, and catering for the Georgia Water Resource Conference ( GWRC )
• Assist GWRC committees with organization, communication, and implementation of event plans
• Coordinate and supervise student volunteers at GWRC activities
• Support additional initiatives and events for RBC

Percentage of time

20

Duties/Responsibilities

Financial Management and Policy Compliance

• Develop and manage event budgets, including forecasting, allocation, and reconciliation
• Monitor expenditures and ensure compliance with university financial policies and procedures
• Identify cost efficiencies and provide recommendations for resource optimization
• Oversee financial processes related to vendor payments, reimbursements, and contracts
• Review quotes, invoices, and contracts for accuracy and policy compliance
• Submit purchases in a timely manner per UGA Polices and guidelines to the appropriate business office personnel to ensure on-time payments

Percentage of time

25

Duties/Responsibilities

Relationship Management and Program Evaluation

• Serve as a key liaison between faculty, school leadership, external partners, vendors, and university offices
• Advise faculty and administrators on event planning strategy and execution
• Foster relationships with internal and external partners to support successful event outcomes
• Support high-level visitors, guest speakers, and institutional partners
• Develop and implement evaluation methods to assess event effectiveness and participant experience
• Analyze feedback and event data to inform planning and improve future programming
• Maintain comprehensive records and reporting for event outcomes and performance metrics

Percentage of time

15

Duties/Responsibilities

Other Duties

• Attend "as related" meetings and Training and Development classes to improve skills and keep abreast of new and changing policies and procedures
• Support additional initiatives and special projects as assigned
• Contribute to continuous improvement of event coordination processes
• Other duties, as assigned

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Sarah Fisher

Recruitment Contact Email

Sarah.cranston@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents