Description

We are seeking a Medical Training Program Administrator (MTPA) who must be able to work independently to provide administrative support for the two Johns Hopkins Bayview Medical Center (JHBMC) based fellowship programs, all GYN/OB residents who rotate at JHBMC, and medical students who rotate in GYN/OB at JHBMC. The MTPA, under the direction and supervision of the Department of GYN/OB Administrator and the Directors of the Fellowship, Residency, and medical students, is responsible for assisting in the administration of the medical students, residency and fellowship programs. They will use in-depth knowledge to anticipate, organize, and support the activities of these medical educational programs. The MTPA will interact with faculty, residents, fellows, medical students and institutional/regulatory administrative offices as directed by the Program Administrator. This position will also support other administrative efforts and special projects as needed.

Specific Duties & Responsibilities

Fellowship Programs Support

• Develops expertise and knowledge of regulations and standards as defined by regulatory organizations (ACGME program policies, as well as compliance with Residency Review Commission and the Johns Hopkins guidelines)
• Assist with the dissemination of Annual ACGME fellowship, faculty, staff, and patient surveys.
• Assists with implementing ACGME, institutional and program policies as needed.
• Assist with designing and developing processes to assure compliance, including design, development and implementation of reliable measurement tools, and documentation systems to provide evidence of compliance.
• Assist with the preparation and maintains fellows files. Request and monitor receipt of preceptors' rotation evaluations.
• Schedule and manage program Meetings, weekly conferences, and events
• Processes invoices and travel reimbursement for fellows and other providers
• Assist with the interview process; including planning and arranging of interview day, social activities, takes notes and sends correspondence on behalf of the program.

Onboarding and Support of Residents and Medical Students

• Obtains badge access and parking set up
• Supports in-person orientation days for residents, students, and faculty
• Inputs and updates resident and preceptor schedules into Epic and in the provider scheduling software

Minimum Qualifications

• Bachelor's Degree.

• Four years of related administrative experience.

• Experience in a healthcare and/or educational setting preferred.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Knowledge of New Innovations, ACGME ADS Database/case log Data.

Classified Title: Medical Training Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 -- $84,100 Annually ($60,031 targeted; Commensurate w/exp)
Employee group: Full Time
Schedule: Monday - Friday 8:00am - 4:30pm
FLSA Status: Exempt
Location: Hybrid/Johns Hopkins Bayview
Department name: SOM OB GYN Bay Gynecology Obstetrics Bay
Personnel area: School of Medicine

Salary Range

The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week