Description

Responsible for providing support services in the areas of human resource and employee information/data management; leave of absence management; state reporting compliance; labor relations support, and other areas of administrative support for the Human Resources Department. Coordinates employee benefits program.

Requirements

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive.  Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

HRIS & Systems Management
Maintain paper and electronic employment data records, including entering all employees in multiple HRIS systems (ERP, Absence Management, Applicant Tracking, Professional Portfolio Management, Performance Evaluations, etc.).
Configure, maintain, and troubleshoot HRIS systems, including Time Off Set-Up and attendance tracking parameters.
Generate requested operational, personnel, and statistical reports from all available HRIS systems.
Ensure financial/budgeting systems contain accurate data related to staffing and that information within financial management systems is accurate and consistent with HRIS information.
Serve as primary technical contact for the District's time and attendance systems; assist staff with timesheets, time-off requests, and pay records. Conduct regular monitoring, system maintenance, and staff training as needed.
Assist with entering new hires/terminations and employment status changes into the performance management system and assigning appropriate evaluation processes with guidance from Human Resources leadership.
Manage paper filing and e-filing of employment records including data retention, transfer, and storage.

Benefits & Leaves Administration
Plan and coordinate employee benefits programs and systems; coordinate with the Director of Human Resources and the district's employee benefits consultant to develop benefit plan designs, achieve goals, and satisfy regulatory requirements.
Oversee employee benefits administration, including employee counseling, technical research, and issue analysis for health and disability insurance, flexible spending accounts, retirement (including 403b/401a), employee leave programs, and other benefits.
Manage and process leaves of absence (LOA) in close coordination with the Director of Human Resources, ensuring compliance with District policies, collective bargaining agreements, and FMLA/statutory guidelines.
Perform TRA Leave Reconciliations and report appropriate teacher leaves of absence to TRA.
Submit COBRA and retired employee notifications; reconcile insurance plan enrollments.
Input first report of injuries, manage workers' compensation records, and support injured employees regarding medical support and claims guidance.
Interpret and clarify benefit summary questions for plan participants.
Lead insurance committee meetings, assist with benefit plan development, and coordinate with the wellness coordinator.
Organize and present information at annual open enrollment meetings.
Coordinate the creation and submission of the annual ACA report and employee 1095s.

State Reporting & Compliance
Coordinate the creation and submission of the annual STAR (Staff Automated Reporting) to the Minnesota Department of Education (MDE).
Coordinate the creation and submission of annual ACA reporting and distribution of employee 1095-C forms.
Assist with providing Union Reports as needed in collaboration with the HR Specialist.
Maintain, update, and post Seniority Lists for Non-Certified labor groups.

Contracts, Costing & Support
Process contract settlements and calculate retro payments in coordination with the HR Specialist.
Assist with providing data for contract negotiations and costing analysis.
Interpret labor agreements to respond to employee queries and ensure data accuracy in information systems.
Under guidance from HR leadership, administer the professional growth database for licensed staff and process compensation transactions (lane changes, tuition reimbursement, etc.).