Description

Title:   Advancement Services Coordinator  
Department:   Advancement 
Reports to:  Pam Fothergill, Director of Data Management and Operations 
Salary Range:  $61,250- $71,750 

Xaverian is an independent Catholic school for boys in grades 7-12, sponsored by the Xaverian 
Brothers. Located in Westwood, Massachusetts, this college-prep school welcomes students 
from approximately 90 communities across Massachusetts and Rhode Island. Xaverian was 
established in 1963 and presently enrolls over 980 students. 

GENERAL EXPECTATIONS: 
Xaverian is seeking applications for a full-time, year-round Advancement Services Coordinator 
to support the daily operations of the Advancement Office. This position is responsible for the 
accurate and timely processing of gifts and pledges, donor acknowledgements and tax receipts, 
financial reconciliation and reporting, and administrative support for advancement initiatives and 
events. The ideal candidate will be highly organized, detail-oriented, collaborative, and 
committed to supporting the mission of Xaverian and Catholic education. 

ESSENTIAL JOB RESPONSIBILITIES: 
-  Process, record, and deposit all donations and pledges generated through annual giving 
programs, special events, memorial and scholarship gifts, matching gifts, and other 
Advancement Office initiatives 
-  Generate and distribute daily gift reports 
-  Prepare gift acknowledgement letters and tax receipts in compliance with IRS 
regulations using Blackbaud Raiser’s Edge 
-  Manage recurring gifts, including online giving platforms and payroll deductions 
-  Confirm company matching gifts and maintain relationships with third-party donation and 
grant management platforms 
-  Collaborate regularly with the Business Office on gift processing, reconciliations, and 
reporting 
-  Reconcile Advancement Office deposits and reports with the general ledger on a 
monthly basis 
-  Assist with annual audit preparation and reporting 
-  Track Advancement Office revenue and expenses related to fundraising events and 
departmental operations 
-  Create and manage online donation and event registration forms through Online 
Express and other platforms 
-  Support advancement events including receptions, Golf Classic, Gala, Fashion Show, 
and scholarship events, including occasional evening and weekend responsibilities 
-  Maintain accurate donor and constituent records and update biographical information as 
needed 
-  Collaborate with the Advancement and Communications teams on acknowledgement 
language and stewardship efforts 
-  Attend weekly Advancement Office meetings and assist with additional projects as 
assigned 

QUALIFICATIONS AND SKILLS REQUIRED: 
-  Bachelor’s degree preferred 
-  Excellent organizational skills and exceptional attention to detail 
-  Strong written and interpersonal communication skills 
-  Ability to manage multiple priorities and meet deadlines with accuracy 
-  Commitment to confidentiality and professional standards 
-  Proficiency with Google Workspace and Microsoft Office 
-  Experience with Blackbaud Raiser’s Edge, Online Express, Qgiv, and/or OneCause 
preferred; training will be provided 
-  Experience in advancement services, nonprofit administration, finance, or data 
management preferred 
-  Availability for occasional evenings and weekend events 

HOW TO APPLY: 
Resume, cover letter, and three references should be submitted electronically to Jane McCarthy 
(jmccarthy@xbhs.com). Please indicate ADVANCEMENT SERVICES COORDINATOR in the 
subject line. Salary commensurate with experience; excellent benefits. Applications will be 
accepted until the job is filled. 

Xaverian is an equal opportunity employer and does not discriminate on the basis of race, 
gender, color, religion, age, sexual orientation, veteran status, disability, or other characteristics 
protected by applicable law.