Description

Overview

The Golf Tournament Coordinator is responsible for planning, organizing, and executing golf tournaments and events at the club. This role involves working closely with members, guests, vendors, and staff to manage all aspects of tournaments, from initial concept to final execution. The Coordinator oversees event logistics, including registration, pairings, scoring, and award ceremonies, while maintaining excellent communication and a high level of customer service.
**Reporting Structure**
Reports directly to the Head Golf Professional
**Day to Day**
• Oversee the planning of golf tournaments, including member tournaments, charity events, and corporate outings.
• Develop detailed event timelines, making sure to cover all operational aspects such as registration and staffing.
• Communicate with tournament participants and ensure they are informed of event schedules, rules, and special instructions.
• Work with the Head Golf Professional/Director of Golf to create tournament formats, pairings, and scorekeeping systems.
• Serve as the primary point of contact for tournament participants, addressing questions, concerns, and special requests.
• Ensure a high level of member/guest satisfaction throughout the event, fostering positive relationships.
• Collaborate with the marketing team to promote tournaments and events through newsletters, social media, and other channels.
• Assist in creating promotional materials such as flyers, email announcements, and event brochures.
• Oversee post-event clean-up and inventory management.
• Conduct post-event reviews to identify areas of improvement for future tournaments.
• Compile and distribute tournament results and reports to participants and club leadership.
• Coordinate with outside vendors for tournament services, including catering, trophies, signage, and entertainment.
• Work closely with the golf operations team, club staff, and grounds maintenance to ensure a successful event.
• Create and manage tournament budgets, including tracking revenue, expenses, and participant fees.
• Ensure all invoices are processed accurately and in a timely manner.

Experience Required

• High school diploma or equivalent.
• A minimum of 2 years of experience in event coordination within a golf or country club setting.
**Preferred**
• Bachelor's degree in Sports Management, Event Planning, Hospitality, or a related field.
• Ability to manage multiple events and deadlines simultaneously.
• Ability to negotiate contracts and manage vendor relationships.
• Proficient in Microsoft Office, golf tournament software, and social media platforms.
• Ability to maintain confidentiality of proprietary company information and sensitive employee matters, except as expressly authorized.

Essential Responsibilities

• Oversee the planning of golf tournaments, including member tournaments, charity events, and corporate outings.
• Develop detailed event timelines, making sure to cover all operational aspects such as registration and staffing.
• Communicate with tournament participants and ensure they are informed of event schedules, rules, and special instructions.
• Work with the Head Golf Professional/Director of Golf to create tournament formats, pairings, and scorekeeping systems.
• Serve as the primary point of contact for tournament participants, addressing questions, concerns, and special requests.
• Ensure a high level of member/guest satisfaction throughout the event, fostering positive relationships.
• Collaborate with the marketing team to promote tournaments and events through newsletters, social media, and other channels.
• Assist in creating promotional materials such as flyers, email announcements, and event brochures.
• Oversee post-event clean-up and inventory management.
• Conduct post-event reviews to identify areas of improvement for future tournaments.
• Compile and distribute tournament results and reports to participants and club leadership.
• Coordinate with outside vendors for tournament services, including catering, trophies, signage, and entertainment.
• Work closely with the golf operations team, club staff, and grounds maintenance to ensure a successful event.
• Create and manage tournament budgets, including tracking revenue, expenses, and participant fees.
• Ensure all invoices are processed accurately and in a timely manner.

Benefits

• Medical, dental, and vision coverage
• Life insurance
• Short-term and long-term disability insurance
• 401(k) retirement savings plan
• Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)