Description

The National Baseball Hall of Fame and Museum seeks a full-time Project Manager to contribute to the planning, development, communication, and execution of exhibitions, and other projects of the Museum Affairs team.  The Project Manager will collaborate with internal and external stakeholders to develop and organize project databases, and provide coordination and administrative support for project research, documentation, communication, and programing.

Reporting to the Vice-President of Museum Affairs, the Project Manager works in close collaboration with the Curatorial, Collections, Archives, Exhibits and Design, and Library teams within Museum Affairs, while liaising with other departments across the Hall of Fame and Museum and other stakeholders.  

Position Type:
This is a full-time, benefit eligible position that will work in-person at the National Baseball Hall of Fame and Museum in Cooperstown NY. Benefits associated with this position include health insurance, dental insurance, retirement, medical/dental, flexible spending account, employee assistance program, and paid time off (vacation, sick, holidays).

The salary range for this position is $55,000-65,000. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate's experience, education, qualifications, and other factors.

Requirements

Projects and Exhibitions - The Project Manager works as part of a team to define and develop project scope, objectives and stakeholder roles, creating detailed project schedules tied to milestones and tracking progress against those timelines.  The role also manages project documentation, coordinates outputs with various teams and ensures seamless communication with internal and external partners and collaborators. As projects move toward completion, the Project Manager will lead close-out activities, capturing lessons learned and finalizing outputs.

Sustaining Activities - The Project Manager works to manage communication and workflow among Museum Affairs teams and other stakeholders to assist in the management of requests for access to museum resources.  Working with the Directors of Exhibition and Design, Curation, Library, Collections and Archives, and the Vice President of Museum Affairs, the Project Manager will help the team respond to requests for resources by creating and managing an internal project management system that will identify and share priorities, objectives, scope, deliverables, and deadlines.  The Project Manager will assist in identifying roadblocks and competing timelines as well as assisting with stakeholder communication.  
Touring Exhibitions - The Project Manager manages the logistics of the touring exhibition program, working with museum staff and tour company partners to continue developing and touring “Picturing America’s Pastime,” as well as working internally to identify feasible touring projects, venues, and topics for future touring exhibitions.  The Project Manager will coordinate all aspects of the touring program internally and externally, managing correspondence, serving as the key liaison between venues, coordinating internal project logistics, and ensuring that all aspects related to tour venues and partnerships align with contractual agreements.

Collaborate with internal and external stakeholders to develop and organize project databases, and provide coordination and administrative support for project research, documentation, communication, and programing across a wide variety of exhibitions.Schedule and lead project development and planning meetings for exhibition and other projects as necessary and communicate progress and next steps clearly and effectively. 
Manage project deliverables and work with staff to develop associated budgets, and to manage invoices, change orders, and payments.  
Utilize expertise in project management and analysis to help ensure efficiency, quality, and consistency across all projects.
Work closely with key stakeholders to promote exhibitions, cultivate new proposals and venues, and maintain communication with stakeholders.
Provide project coordination for regular museum exhibition updates and maintain internal communication about changes and updates.
Work with the VP Museum Affairs, the CFO, and other stakeholders to draft contracts for a variety of exhibitions and projects; ensure contractual agreements are executed.   

Monitor the work of outside consultants and vendors, including coordinating meeting schedules, timelines and deliverables, meetings and travel logistics, communication, and processing of invoices and change orders as needed.  

Requirements/Skills:

Bachelor of Arts in Museum Studies or in Arts Administration or equivalent combination of education and professional experience; Master of Arts in Museum Studies or Arts Administration preferred
Proven history managing exhibitions or similar major projects of increasing scale and complexity from start to finish.
Superior project management skills; proven expertise managing and motivating project teams; ability to manage multiple tasks and projects; ability to work under pressure and on deadline; ability to problem solve and prioritize needs and time.
Expertise in representing institutions with key project partners; expertise in touring exhibitions and networking a plus.
Skills and Abilities:

Ability to problem solve and prioritize tasks.
Ability to work strategically and collaboratively across all levels and across all disciplines.
Excellent skills in budgeting and financial analysis.
Comprehensive knowledge of collections care and handling.
Excellent verbal, written, editing and interpersonal communications skills.
Excellent computer skills, including Word, Excel, Outlook; experience with project management software; and experience with collections database software.
Demonstrated experience communicating clearly, effectively, and building trust with internal and external stakeholders.
Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.