Shutter Studio develops innovative technology products, interactive solutions, software, and custom-built experiences for businesses. We're looking for a proactive Project Coordinator who can organize projects, follow up with teams, and ensure smooth execution from planning to delivery.
Job Description
Responsibilities
Coordinate projects across different departments including Production, Development, Design, Operations, Maintenance, and R&D.
Create and maintain project schedules, task lists, and execution plans.
Follow up daily with team members to ensure tasks are completed on time.
Track project progress and update project dashboards.
Organize project documentation and maintain accurate records.
Coordinate communication between departments to ensure smooth workflow.
Prepare meeting agendas, record meeting minutes, and follow up on action items.
Identify project risks, delays, and blockers, then escalate when necessary.
Support project planning, resource allocation, and workload tracking.
Monitor deadlines and ensure project milestones are achieved.
Assist in preparing reports, presentations, and project summaries.
Coordinate purchasing requests and supplier follow-ups when required.
Participate in testing, quality checks, and project handovers.
Continuously improve internal workflows and project management processes.
Qualifications
Requirements
Bachelor's degree in Business Administration, Engineering, Project Management, Operations, or a related field.
1-3 years of experience in Project Coordination, Operations, PMO, or a similar role.
Strong organizational and multitasking skills.
Excellent communication and follow-up abilities.
High attention to detail.
Ability to work in a fast-paced environment.
Strong problem-solving skills.
Good written and spoken English.
Proficiency in Microsoft Office and Google Workspace.
Experience with project management tools such as ClickUp, Jira, Monday.com, Trello, Asana, or similar.
Additional Information
Preferred Skills
Experience coordinating cross-functional teams.
Understanding of production, software, or technical projects.
Experience with procurement and supplier coordination.
Familiarity with AI productivity tools (ChatGPT, Notion AI, etc.).
Ability to read project timelines and execution plans.
We're Looking For Someone Who
Takes ownership.
Follows up relentlessly.
Loves organizing work.
Communicates clearly.
Solves problems before they become issues.
Can manage multiple projects simultaneously.
Pays attention to the smallest details.
Keeps teams aligned and accountable.
What We Offer
A dynamic and innovative work environment.
Opportunities to work on technology, production, and creative projects.
Career growth and continuous learning.
Performance-based incentives.
Competitive salary.
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