Description

Are you a current Elekta employee?

Please click here to apply through our internal career site Find Jobs - Elekta.

Want to join a team with a mission to improve and save lives?

We continually look for motivated and skilled individuals who are interested in supporting our customers - healthcare professionals who use our products to help patients and their communities.

We currently have the following opportunity available - please contact us for more details!

Description:
The Project Coordinator plays a key role within the Order Fulfillment process. The role facilitates project information and workflow throughout a project lifecycle and coordinates internal project activities between departments and customers. The successful Project Coordinator will partner with and support Project Managers, Site Managers, the Financial Controller, Product Supply Centers (PSCs) and external customers to assist with the logistical, financial coordination and implementation of all project related activities.

Responsibilities:

• Review and analyze contract requirements and establish internal tasks to ensure satisfactory realization of project requirements
• Action all internal activities related to projects from initiation through to closure
• Responsible for aII internal project activities related to logistics coordination and order processing to PSC and external suppliers
• Place client orders into ERP/CRM system toward the relevant PSC
• Create and place Purchase Orders for third party products
• Control all items in the Order has regulatory clearance
• Coordinate and follow up in relation to shipments and deliveries
• Update and maintain project accounting budgets within the ERP system
• Provide required information to evaluate changes to contractual dates based on contract terms and conditions, revenue recognition requirements, internal resource requirements and customer needs
• Assume a proactive and direct role for supporting profitable revenue growth (i.e., monitor and provide status of short shipments, proactively work to find alternative solutions to maintain delivery and installations schedules)
• Process change orders and the associated statistical analysis
• Process invoices and credit notes related to projects as required and within sales agreement terms and conditions
• Maintain project files
• Control account and project details are up to date in CRM system
• Represent department at project planning meetings and status meetings
• Manage incoming external calls received via the Elekta office main line
• Other duties as assigned or requested

Relevant Knowledge, Skills and Competencies:

• Excellent English and German verbal and written communication skills
• Strong ability to multi-task and meticulous attention to detail
• Ability to work both independently and as part of a team
• Understanding of basic finance and accounting concepts and terminology
• Excellent presentation skills (ability to communicate effectively to a group)
• Strong PC/Software skills (i.e. Microsoft, Movex, CRM systemetc)
• Ability to effectively interact with customers and distributors (via phone and face-to-face)
• Ability to effectively interact with members of other departments