Description

Project coordinator for Strategic Initiatives

Office of the SVC and Provost - Pennsylvania-Pittsburgh - (26000136)

The University of Pittsburgh is seeking a highly organized and detail-oriented Project coordinator to join the Office of the Provost. This role is pivotal in supporting the strategic initiatives of the institution, assisting with the coordination of key meetings, and managing projects that align with the university's academic goals. The successful candidate will report to the Assistant Provost for Strategy, and work closely with the Provost's direct support team, to contribute to the seamless execution of strategic projects.

Qualifications and skills:

• Associates degree required and at least 5years of relevant professional experience;
• Proven experience managing projects, preferably in an academic or higher education setting.
• Demonstrated strength in problem-solving and critical thinking, as well as clear organizational skills and strict attention to detail.
• Excellent communication and interpersonal skills, and the ability to effectively and comfortably interact with people at a wide variety of organizational levels.
• Ability to work independently and as part of a team.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite and project management software.

• Familiarity with academic structures and processes is a strong plus.

• Strict adherence to confidentiality, and excellent discretion.

  Cover letter and resume must be included to be considered.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

• Strategic Initiative Support:
  • Assist in the development and execution of multiple strategic initiatives, working with various stakeholders to align objectives and deliverables.
  • Independently research potential solutions to strategic challenges and make recommendations to leadership.
  • Monitor project progress and provide regular updates to senior leadership.
• Special Projects:
  • Lead and execute special projects as assigned, ensuring they are completed on time and within scope.
  • Collaborate with cross-functional teams to develop project plans, define project goals, and establish performance metrics.
  • Facilitate the resolution of any issues or obstacles that arise during project execution, ensuring alignment with university strategic priorities and, as applicable, university policies and procedures.
• Logistics, Meeting Coordination, and Calendar Support:
  • Support planning and logistics management for high-level meetings, including Academic Leadership Team (ALT) and Cabinet meetings, ensuring efficient scheduling, preparation of materials, and follow-up.
  • Provide scheduling and calendar support as needed to support strategic initiatives and special projects.
• Team Collaboration:
  • Collaborate with the Provost's direct support team, providing additional assistance during peak periods and high-demand projects.
  • Facilitate communication and collaboration across departments to achieve strategic goals.
  • As needed, draft correspondence, presentations, and reports, and contribute to the smooth operations of the Office of the Provost

Physical Effort

must be able to sit or stand for prolonged periods of time

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI281381699