Description

POSITION SUMMARY:

The HR Coordinator plays a vital role in supporting the Human Resources department by ensuring accurate data management, smooth onboarding experiences, and efficient administrative operations. Reporting directly to the HR Director, this position is responsible for maintaining HRIS records and report generation, coordinating pre-onboarding activities for new hires, and assisting in the preparation of HR-related documentation. The HR Coordinator also takes point on organizing college campus career events, supports fleet vehicle coordination, and provides general administrative support to the HR team. This role requires confidentiality, being tech-savvy, excellent organizational skills, a collaborative mind-set, an eye for details, a passion for operational excellence and data integrity, and the ability to multi-task well.

MAJOR RESPONSIBILITIES:

        Complete new hire set up in Dayforce

        Ensure new hires complete the background check, drug testing, and Dayforce pre onboarding activities and keep information updated on tracking sheet

        Order business cards for both new hires and employees needing new ones

        Under guidance of L&D leader, establish calendar invitations for onboarding and orientation

        Complete pre-onboarding activities including coordinating and writing the welcome, ordering new hire kits, etc

        Complete i9 verification for new hires

        Refresh job requisitions in Dayforce

        Enter, update, and maintain employee data in the Dayforce HRIS system

        Create and/or run reports from Dayforce as requested and/or scheduled

        Prepare weekly and monthly specified HR reports and distribute to key stakeholders for review and dissemination

        Process Child Support and WC notices and bills to appropriate internal groups

        Prep PowerPoint deck for all-company call HR section - adding in new hires to template since last meeting. 

        Under the direction of the local fleet coordinator, maintain accurate records of fleet vehicle assignments, mileage, and monitor maintenance scheduling

        Partner with local fleet coordinator to enter and update fleet data in tracking systems like Samba, Verizon Connect, Enterprise, and Wex

        Ensure fleet vehicles are returned, detailed and maintained for the next driver

        Under guidance of HR Director, register and prepare event bags and banners for Campus Recruiting events

        Collaborate with HR partners to assist with internal events

        Provide overall administrative support to local HR department

        Assist the L&D leader with maintaining training records as requested

        Provide front desk coverage, in half or whole day increments, as needed

Requirements

POSITION REQUIREMENTS:

        Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

        Minimum 3 years of experience in HR operations or a similar role.

        Proficiency in HRIS systems, preferably Dayforce.

        Strong analytical skills with experience in data reporting and interpretation.

        Excellent organizational skills with the ability to think proactively and manage multiple priorities and meet deadlines.

        Strong written and verbal communication skills.

        Detail-oriented with a high degree of accuracy.

        Professionalism, confidentiality, and confidence to build and maintain strong working relationships.

        Self-motivated with the ability to work independently and collaboratively.