The Development Coordinator supports the planning, execution, and day-to-day operations of Red
Feather Development
Group's fund development, donor engagement, and communications functions.
This role serves as a key operational support position within the development team, working at the
intersection of grant administration, donor management, and public communications. The Development
Coordinator assists with grant research, writing, and reporting, donor database management donor
engagement, social media content, and campaign logistics while ensuring accuracy, timeliness, and
alignment with organizational standards.
This position operates under the direction of the Development Manager and does not have primary
responsibility for fundraising strategy, funder relationship management, or staff supervision. The
Development Coordinator plays a critical role in ensuring Red Feather's development operations run
efficiently and that the organization maintains strong stewardship of its donor and funder
relationships.
KEY RESPONSIBILITIES
Grant Research, Reporting & Administration
Research prospective foundation, corporate, and government funding opportunities and compile
background summaries for the Development Manager's review.
Compile program data, financials, and supporting documentation into grant report templates on a
timely basis.
Pull financial data from QuickBooks Online and coordinate with finance staff to support grant
reporting and budget tracking.
Format, proofread, and prepare final grant applications and reports for submission after
Development Manager review.
Maintain the grant calendar and track upcoming deadlines, alerting the Development Manager to
approaching due dates.
Organize and maintain grant files, correspondence, and funder records to support audit readiness
and institutional memory.
Support the Development Manager in preparing grant budgets by gathering cost estimates, program
data, and allocation information.
Donor Database Management & Stewardship
Enter all donations into DonorDock (or applicable CRM) accurately and in a timely manner.
Prepare and send donor acknowledgment letters and tax receipts within established timelines.
Generate donor reports for the Development Manager, Executive Director, and finance team as
requested.
Maintain data entry standards and ensure the integrity and accuracy of donor records.
Support donor campaign logistics for Giving Tuesday, AZ Gives Day, Annual Appeal, and other
fundraising initiatives.
Respond to routine donor inquiries and process incoming gifts, coordinating with finance staff
as needed.
Assist with direct mail campaigns, including list generation, mail merge, printing, and
distribution.
Communications, Social Media & Content Support
Publish social media content on a consistent schedule, averaging a minimum of two posts per week
across active platforms.
Draft newsletter content and coordinate layout, design, and distribution with internal staff and
external designers.
Gather photos, stories, and program updates from field staff and program managers for use in
communications and fundraising materials.
Maintain the communications calendar and track publishing deadlines for newsletters, social
media, annual report, and other deliverables.
Update website content as directed by the Development Manager.
Support the annual report production process by coordinating timelines, collecting content from
contributors, and managing revisions.
Monitor social media channels for comments, messages, and engagement opportunities and escalate
as appropriate.
Administrative & Operational Support
Provide general administrative support to the development function, including scheduling,
correspondence, and file management.
Coordinate with program managers to collect program data, client stories, and reporting metrics
needed for grant applications and funder reports.
Support event logistics for donor engagement events, site visits, and community outreach
activities.
Assist with procurement documentation and expense tracking for development-related activities.
Follow Red Feather internal control policies related to procurement, financial tracking, and
documentation.
COMPLIANCE & RECORDS MANAGEMENT
Maintain organized grant and donor files that support monitoring, reporting, and audit
readiness.
Ensure documentation practices align with organizational policies and applicable funder
requirements.
Support the Development Manager in tracking grant compliance timelines and deliverables.
Coordinate with finance staff to ensure development-related expenses are properly coded and
documented.
PARTNERSHIPS & COMMUNITY ENGAGEMENT
Serve as a point of contact for routine funder and donor communications as directed by the
Development Manager.
Support outreach activities that connect community members with Red Feather's mission and
programs.
Assist with coordination of field visits for funders, donors, and partners.
Represent Red Feather at community events and partner meetings as assigned.
TEAM & ORGANIZATIONAL SUPPORT
Participate in team meetings with prepared updates on assigned tasks and deadlines.
Coordinate with program staff on data and information needed for grants, reports, and
communications.
Flag issues, blockers, and questions to the Development Manager proactively rather than waiting
for direction.
Support cross-team projects and organizational initiatives as assigned.
Foster a respectful, collaborative workplace culture aligned with Red Feather's Team Creed.
Uphold Red Feather's code of conduct and internal handbook.
SCOPE OF RESPONSIBILITY
Execute assigned development tasks within established timelines and quality standards.
Manage routine development operations — donor acknowledgments, data entry, social media
scheduling, grant file maintenance — with consistency and accuracy.
Escalate complex decisions, funder relationship issues, or compliance questions to the
Development Manager.
This position does not have supervisory responsibilities or independent decision-making
authority over fundraising strategy, grant submissions, or budget development.
