Description

The Development Coordinator supports the planning, execution, and day-to-day operations of Red 
Feather Development
Group's fund development, donor engagement, and communications functions.

This role serves as a key operational support position within the development team, working at the 
intersection of grant administration, donor management, and public communications. The Development 
Coordinator assists with grant research, writing, and reporting, donor database management donor 
engagement, social media content, and campaign logistics while ensuring accuracy, timeliness, and 
alignment with organizational standards.

This position operates under the direction of the Development Manager and does not have primary 
responsibility for fundraising strategy, funder relationship management, or staff supervision. The 
Development Coordinator plays a critical role in ensuring Red Feather's development operations run 
efficiently and that the organization maintains strong stewardship of its donor and funder 
relationships.

KEY RESPONSIBILITIES

Grant Research, Reporting & Administration
 Research prospective foundation, corporate, and government funding opportunities and compile 
background summaries for the Development Manager's review.
 Compile program data, financials, and supporting documentation into grant report templates on a 
timely basis.
 Pull financial data from QuickBooks Online and coordinate with finance staff to support grant 
reporting and budget tracking.
 Format, proofread, and prepare final grant applications and reports for submission after 
Development Manager review.
 Maintain the grant calendar and track upcoming deadlines, alerting the Development Manager to 
approaching due dates.
 Organize and maintain grant files, correspondence, and funder records to support audit readiness 
and institutional memory.
 Support the Development Manager in preparing grant budgets by gathering cost estimates, program 
data, and allocation information.

Donor Database Management & Stewardship
 Enter all donations into DonorDock (or applicable CRM) accurately and in a timely manner.
 Prepare and send donor acknowledgment letters and tax receipts within established timelines.
 Generate donor reports for the Development Manager, Executive Director, and finance team as 
requested.
 Maintain data entry standards and ensure the integrity and accuracy of donor records.
 Support donor campaign logistics for Giving Tuesday, AZ Gives Day, Annual Appeal, and other 
fundraising initiatives.
 Respond to routine donor inquiries and process incoming gifts, coordinating with finance staff 
as needed.
 Assist with direct mail campaigns, including list generation, mail merge, printing, and 
distribution.

Communications, Social Media & Content Support
 Publish social media content on a consistent schedule, averaging a minimum of two posts per week 
across active platforms.
 Draft newsletter content and coordinate layout, design, and distribution with internal staff and 
external designers.

 Gather photos, stories, and program updates from field staff and program managers for use in 
communications and fundraising materials.
 Maintain the communications calendar and track publishing deadlines for newsletters, social 
media, annual report, and other deliverables.
 Update website content as directed by the Development Manager.
 Support the annual report production process by coordinating timelines, collecting content from 
contributors, and managing revisions.
 Monitor social media channels for comments, messages, and engagement opportunities and escalate 
as appropriate.

Administrative & Operational Support
 Provide general administrative support to the development function, including scheduling, 
correspondence, and file management.
 Coordinate with program managers to collect program data, client stories, and reporting metrics 
needed for grant applications and funder reports.
 Support event logistics for donor engagement events, site visits, and community outreach 
activities.
 Assist with procurement documentation and expense tracking for development-related activities.
 Follow Red Feather internal control policies related to procurement, financial tracking, and 
documentation.

COMPLIANCE & RECORDS MANAGEMENT
 Maintain organized grant and donor files that support monitoring, reporting, and audit 
readiness.
 Ensure documentation practices align with organizational policies and applicable funder 
requirements.
 Support the Development Manager in tracking grant compliance timelines and deliverables.
 Coordinate with finance staff to ensure development-related expenses are properly coded and 
documented.

PARTNERSHIPS & COMMUNITY ENGAGEMENT
 Serve as a point of contact for routine funder and donor communications as directed by the 
Development Manager.
 Support outreach activities that connect community members with Red Feather's mission and 
programs.
 Assist with coordination of field visits for funders, donors, and partners.
 Represent Red Feather at community events and partner meetings as assigned.

TEAM & ORGANIZATIONAL SUPPORT
 Participate in team meetings with prepared updates on assigned tasks and deadlines.
 Coordinate with program staff on data and information needed for grants, reports, and 
communications.
 Flag issues, blockers, and questions to the Development Manager proactively rather than waiting 
for direction.
 Support cross-team projects and organizational initiatives as assigned.
 Foster a respectful, collaborative workplace culture aligned with Red Feather's Team Creed.
 Uphold Red Feather's code of conduct and internal handbook.

SCOPE OF RESPONSIBILITY
 Execute assigned development tasks within established timelines and quality standards.
 Manage routine development operations — donor acknowledgments, data entry, social media 
scheduling, grant file maintenance — with consistency and accuracy.
 Escalate complex decisions, funder relationship issues, or compliance questions to the 
Development Manager.
 This position does not have supervisory responsibilities or independent decision-making 
authority over fundraising strategy, grant submissions, or budget development.

Requirements

REQUIRED QUALIFICATIONS
 Commitment to serving Navajo and Hopi communities and advancing Red Feather's mission.
 Bachelor's degree in communications, nonprofit management, public administration, marketing, or 
 a related field.
 Minimum 1–2 years of experience in nonprofit development, communications, marketing, or a 
 related administrative role.
 Experience with donor databases or CRM software (DonorDock, Salesforce, Bloomerang, or similar).
 Strong written communication skills with attention to detail and accuracy.
 Experience managing social media accounts for an organization or brand.
 Proficiency in Microsoft Office, Google Suite, and web-based platforms.
 Strong organizational skills and ability to manage multiple tasks and deadlines simultaneously.
 Ability to relate to people from diverse cultures and economic backgrounds.
 Valid driver's license and reliable transportation.
 Ability to obtain and maintain an Arizona Fingerprint Clearance Card.

STRONGLY PREFERRED QUALIFICATIONS
 Experience supporting grant writing or grant administration.
 Familiarity with QuickBooks Online or similar accounting software for pulling financial reports.
 Experience with graphic design tools (Canva, Adobe Creative Suite, or similar).
 Experience working with tribal governments or Indigenous communities.
 Experience in the housing, health, or social justice sectors.
 Hopi or Navajo language proficiency.