Description

Getty's Communications team is seeking an experienced Communications Coordinator to provide administrative and media relations support for the fast-paced Communications department at the Getty Center, reporting to the Assistant Director of Media Relations.

Major Job Responsibilities

• Monitoring and routing incoming phone calls and emails to the general Communications department phone line and email box
• Media monitoring
• Formatting and distributing press clips
• Biweekly internal communications press clip reports
• Managing press clip database
• Preparing clip books and reach reports
• Prepping and staffing press events
• Formatting and sending press materials
• Scheduling meetings
• Fulfilling image requests
• Researching and developing press lists
• Escorting occasional camera crews
• Providing back-up support for the Administrative Assistant to VP of Communications
• Note-taking as requested during meetings 
• Digital and physical file storage and organization
• Copyediting and using translation tools

Requirements

Qualifications

• High school diploma/GED; Bachelor's degree preferred
• Minimum 3-4 years related experience

Knowledge, Skills, and Abilities

• Attention to detail and strong organizational skills are essential
• Must be reliable, flexible, forward-thinking, and able to meet multiple daily deadlines
• Must possess exceptional time management skills and good judgment in handling confidential material
• Must be proficient in Word, Excel, Outlook, Acrobat, Photoshop, and PowerPoint
• Familiarity with FileMaker Pro, Cision, Muckrack, Mailchimp, coveragebook.com, and PowerPoint desirable
• Proficiency or willingness to gain proficiency in media and content management software
• Fluency or working knowledge of a language besides English is desirable