Description

Position: Case Administrator
Anticipated Starting Annual Salary: CL 25, $51,035 – $63,815 (depending on qualifications)
Position Location: Pittsburgh, Pennsylvania
Application Deadline: Open until filled, more than one candidate may be hired.

Position Summary:
The United States Bankruptcy Court for the Western District of Pennsylvania (the “Court”) is 
accepting applications for a full-time Case Administrator in our Pittsburgh office. Case 
Administrators perform various functions and are responsible for maintaining and processing 
case information and managing the progression of cases from opening to final disposition, in 
accordance with approved internal controls, procedures, and rules.

Representative Duties:
The incumbent monitors the progress of bankruptcy cases and related adversary proceeding 
cases from opening to closing to ensure their orderly and efficient movement through the 
Court. The incumbent must simultaneously manage many cases by monitoring for conformity 
with appropriate rules, practices and/or court requirements. The incumbent operates
electronic court recording equipment during court proceedings. Reviews, identifies, 
researches, and ensures the accuracy, timeliness, and quality of data entered into the Case 
Management/Electronic Case Files (CM/ECF) database. Prepares, analyzes and ensures the 
accuracy of various case management reports. The incumbent: must interpret a variety of 
documents and make timely and accurate entries on the docket; assists customers with 
electronic case filing inquiries; tests new procedures and processes to provide necessary 
feedback; audits cases for closing and checks the docket to ensure all necessary documents 
are entered and deadlines are met; prepares notification of deficiencies regarding 
documents; processes orders in a timely manner; addresses inquiries regarding case 
information; generates notices related to bankruptcy case events; and manages and 
maintains bankruptcy case records. The incumbent files documents and collects appropriate 
fees and furnishes information to the general public, members of the bar, and other parties 
involved in bankruptcy cases over the telephone, in writing and at the front counter. Effectively 
and efficiently uses computer-based systems and programs to review documents submitted 
electronically via CM/ECF. Performs additional duties as assigned.
Minimum Qualifications:

To qualify, the individual must be a high school graduate or equivalent AND possess a 
minimum of one year of specialized experience (performance of duties similar to those listed 
above). Knowledge of local court rules, practices, procedures, processes, and forms are a 
plus. A college degree is a plus. The individual must be able to track case progression and 
make independent decisions based on applicable procedures, rules, and instructions. 
Computer literacy is required, particularly in using computer-based systems and programs. 
Skills in typing and using word processing programs and equipment are vital. (Testing may be 
part of the interviewing process.) The ability to work effectively as part of a team and to follow 
detailed instructions is necessary. 

The ability to communicate (orally and in writing) and interact effectively and appropriately 
is critical. Skill in Microsoft Office Suite including Word and Outlook is preferred. Legal-related 
experience also is preferred.

Benefits:
Employees of the Court are entitled to the following benefits: optional participation in a 
variety of Federal health, dental, vision, and life insurance plans; optional participation in the 
flexible spending and parking reimbursement programs; annual leave (vacation) and sick 
leave accruals; eleven (11) paid holidays per year; mandatory participation in the Federal 
Employees Retirement Program and the Social Security Retirement Program, and optional 
participation in the Thrift Savings Plan. 
Miscellaneous:
Employees of the Court serve under an “Excepted Service” appointment and are considered 
“At-Will” employees. Appointment is provisional, and retention is contingent upon the 
successful completion of a background check and performance reviews.
All applicants must be a U.S. citizen or be eligible to work in the United States.
All appointments are subject to FBI Fingerprint Background Check, with periodic 
reinvestigation, if applicable.
All appointments are subject to mandatory electronic funds transfer.
This position will be open until filled. More than one Case Administrator may be hired.
The U.S. Bankruptcy Court is An Equal Opportunity Employer.

How to Apply:
Qualified candidates must electronically submit a cover letter, a resume, and a Federal 
Judicial Branch Application for Employment (Form AO 78) for consideration. Instructions and 
forms to apply electronically are available at: https://www.pawb.uscourts.gov/career-opportunities.
Please DO NOT CALL OR EMAIL the Court inquiring about the position. Due to the anticipated 
high volume of applications, the Court cannot respond to inquiries. Only qualified applicants 
will be considered for this position. Participation in the interview process will be at the 
applicant’s own expense, and relocation expenses will not be provided. 
Applicants are advised that the position is available subject to funding. The Court reserves 
the right to modify the conditions of this job announcement, to staff the position as 
applications are received, or to withdraw the announcement; any of which may occur 
without prior written or other notice.